Improve the Hybrid Experience in Your Conference Rooms

Foster Better Connections & Collaboration with the Right Systems

When everyone’s on their own laptops, video conferencing is simple enough. Each team member joins the call in their own little square and uses their computer’s microphone and speakers. But as the evidence shows, there’s real value to meeting in person. So what about when remote participants join?

Does your company have an easy, effective way to unite both in-person and remote teams in the conference room? Do remote callers only see a wide angle of the table, catching glimpses of people’s profiles and struggling to hear the conversation in an echoing room?

There’s a better way to do video conferencing in your Tampa, FL, meeting rooms. Here’s how to improve your conference room design for better communication practices. 

SEE ALSO: Increase Your Bottom Line with an AV Tech Refresh 

Integrated Room System

First and foremost, a successful conference room system needs to be easy to use. If the tech is confusing or requires a lengthy setup, you’ll delay meetings and cause frustration.

Modern meeting rooms need an all-in-one system that syncs displays, speakers, microphones, and cameras to the meeting software. A tabletop controller from Crestron, Cisco, or Polycom allows you to start meetings with a tap of a button—and instantly, all AV hardware connects to the call. Whether you’re joining a Zoom or Teams meeting, we can assemble a conference room system that works with all the platforms you need. 

External Microphones

If you see a radio broadcaster or podcast host recording, you’ll notice the microphone sitting close to their mouth. That’s how you capture clear, decipherable audio. A soundbar at the head of the table won’t be enough to capture voices in a large conference room. 

Instead, incorporate tabletop or ceiling-mounted microphones to pick up voices at every side of the table. That way, remote participants will be able to hear everyone without confusion. 

More Coverage with Cameras 

Smaller meeting rooms and huddle spaces may be fine with one camera, but if you’re conducting hybrid calls in a large meeting room, consider implementing additional cameras. Modern AI-equipped cameras include tracking software that can follow whoever’s talking and even separate each person into an individual square on the video call. With two or three cameras facing different angles, you’ll capture everyone’s faces so all are included in the call. 

Wireless Content Sharing

When it’s time for someone to share a presentation or data on the main display, is it a confusing juggle with cables and ports to connect laptops or tablets? Technology evolves rapidly, and it only takes a few years for ports and protocols to become obsolete, like the switch from USB 2.0 and 3.0 to USB Type-C. 

You can make sharing easier with wireless “bring your own device” solutions. BYOD allows everyone to bring their own devices to the conference room and cast media to the main display through wireless connections. Crestron’s AirMedia system invites users to enter a code on their laptop, then instantly share their screen to the wall display. Other wireless content-sharing platforms ask users to download an app or program to then share media over Wi-Fi. 

If your conference rooms in the Tampa area could use a modern upgrade, Crunchy Tech is here to help. We design and install custom conferencing systems to meet your business’s communications needs. Contact us here to get started today!